OntologyConcept: Collection

Collections are containers for Documents, where you can add, ingest, view, search, edit and manage Documents.

You can have one to many Collections within a Project.

The information extracted from Documents can be consolidated and used to populate a Network, which allows you to visualise and analyse the information.

The information contained in a Collection is used to populate a Network(s).

You can have one to many Collections populating a Network.

A single Collection can populate zero to many Networks.

Every Collection has a default Ingestion configuration assigned.

When you Add Documents to a Collection, the default Ingestion Configuration is selected.

Changing the Default

If you select a different Ingestion configuration when loading data, the selected Ingestion configuration becomes the default.

You can Add (Ingest) Documents from the Add Documents tab or use the Harvest Documents feature.

Once documents are added, they are automatically ingested and stored in a Collection.

The documents can be viewed from the Documents tab, where you can Manage Documents or select a document to view in the Documents pane.

When you select the Collections tab, the Manage Collections pane is displayed. Clicking on a Collection Name opens that Collection, displaying a list of the documents stored in that Collection.

On the Manage Collections pane, you can also create, copy, import, export, rename, reprocess and delete Collections. See Manage Collections.

Once a Collection has been selected, four panes are available.

• Once a Collection has been opened, the Document Collections pane is collapsed. This pane allows you to Manage Collections, including opening, creating, renaming, importing, exporting and deleting collections.

• The Manage Documents pane allows you to manage documents, including adding, opening, reprocessing, renaming, exporting and deleting documents. See Manage Documents.

• The Document pane allows you to view and edit a selected document. See Documents.

• Ontology Section pane lists the Ontology currently applied to the documents.

Below is a summary of each of the tabs displayed:

• Add Documents tab: Allows you to add files for ingestion.

  See Add (Ingest) Documents

• Documents tab: Allows you to Manage Documents - where you choose to View and Edit a Document

• Schedules tab: Allows you to schedule adding documents for ingestion. See Schedule Ingestion

• Summary tab: Summarise a collection by document properties, ingestion properties or document tags. See Collection Summary

• Settings tab: Select the document properties to appear in document view and also set security on the collection. See Collection Settings.

• Background tasks tab: View the progress of ingestion or reprocessing tasks. See Collection Background Tasks.

• Reprocess button: Reprocess the collection. See Reprocess Documents in a Collection.

The Collections Toolbar enables you to modify settings that affect an entire collection Once source data has been ingested, the resulting Documents are stored in a Collection. Once Documents are stored in a Collection, you can browse, search and edit Documents. Only text-based Documents is stored in Collections, not the original source files..

	Task	Action
	Rename a collection	Select Rename Collection . Enter new name for your Collection. Select Rename.
	Copy a Collection	Select Copy Collection . Enter new name for your Collection. Select Copy.
	Export a Collection	Select Download Collection . Select Download. A zip file containing the Collection documents in xml format will be downloaded to your local file system.
	Delete a collection	Select Delete Collection . All documents within the Collection will be completely erased from Sintelix. You will not be able to retrieve them if you did not export a backup.
Add Documents	Open the Add Documents Panel	Add (Ingest) Documents
Reprocess	Reprocess Documents in a Collection	Option 1 (Basic): Select Reprocess. In the Ingestion Configuration list, select an Ingestion Configuration. Select Reprocess. Option 2 (Advanced): Select Reprocess. In the Ingestion Configuration list, select an Ingestion Configuration. Select the Exceptions check box. Select the check boxes for content you want include for reprocessing. Clear the check boxes for content you want to exclude from reprocessing. Select Reprocess.
Delete Documents	Delete all documents in a Collection	Select Delete Documents. Select Delete All.
Network	Open Networks generated from Collection
Search	Open Collection in Sintelix Search
Text Reference Refiner	Open collection in text reference refinement